Do you always feel that you never have enough time in the workday to do the things you need to? It could be that you just need to manage your time more effectively. Here are a few ways to do that while also improving your performance.
1. Set priorities
There’s a big difference between being busy and being productive. To be productive, you need to determine what is important and prioritize that.
Setting priorities means determining the most important and working on those things first. Some use the so-called Eisenhower matrix to set priorities. The matrix has four quadrants. One is for important and urgent tasks, which you need to do immediately. One is for important but not urgent tasks, which you need to schedule a time for. Another is for urgent but unimportant tasks, which you should delegate. And the fourth quadrant is for tasks that are neither urgent nor important, which you should delete.
2. Cut out interruptions
To make the most of your time, you need to be able to focus exclusively on your work. To do that, you need to cut out distractions. So before you begin your work, turn off your social media notifications, close all of the unnecessary tabs on your browser, and put your smartphone on airplane mode.
Do whatever else you can to ensure no distractions while you work. If you work in an office, close your door.
3. Focus on one thing at a time
Some people believe that they can get more done by multitasking, but the reverse is true. Multitasking hinders your productivity. That’s because our mind can only focus on one thing at a time, so you’re not really doing several things at once, as you may believe, but actually switching your attention back and forth between tasks. So forget about multitasking if you want to manage your time well.
4. Delegate if you can
If there are less urgent tasks that you can pass along to other people, you should do so to focus on the more important assignments that you need to get done.
5. Combine your routine tasks
Take care of all your routine tasks simultaneously, things like checking email and social media. Set aside a certain time of the day for doing these things, and do them only at this time. This will prevent you from checking your email multiple times during the day, which is a big waste of time.
6. Learn to say no
You certainly want to help out other people if they ask for it. But that doesn’t mean you have to help everyone who asks. You should be selective in how you offer your time to other people. If you give away too much, you won’t have enough time left for your work.
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